Interlibrary Loan Information
The Interlibrary Loan office is on the second floor of the Library in the Instructional Resource Center and Jay McNeal is available to help with your requests between 8:30 am – 5:00 pm during weekdays.
Our policies related to ILL borrowing can be found in the FAQ following and you can find our ILL Request form at the bottom of this page. You can use it, or the form found in our current catalog (until Oct. 13 only) to place requests.
With the advent of our new library system that will become active on Oct. 13, we will have several ways to place ILL requests and we will update this page at that time with new information about those options.
Interlibrary Loan FAQ
Who is eligible to request BOOKS through Interlibrary Loan at UPSEM?
- BTSR and UPSEM students, faculty and staff who reside in the Richmond area are able to request both books and articles through our ILL service.
- Requests for books can be made through the ILL Request form on this page. Please check our catalog first to make sure that we don’t already own the title.
- ECP, DMin and PhD residing outside of Richmond as well as students in Charlotte are NOT able to request books through the Richmond ILL services. We cannot borrow ILL book for students outside of the Richmond area because we are not allowed to mail books that we
Who is able to request ARTICLES through Interlibrary Loan at UPSEM?
- Students from BTSR and Union Presbyterian Seminary in Richmond, as well as in the Extended Campus,DMin and PhD programs can request articles through our ILL program.
- Students in Charlotte who need articles that are not available through our databases should speak to David Mayo in the Charlotte Library for arrangements to secure the needed article.
I'm not among the patron types listed above. How can I access books and articles that I need?
- Library patrons not served through our interlibrary loan agreements should request that their local public library request material via ILL. Public libraries have access to the same ILL database we use and should be able to provide this service.
- If you place a request through a public library for material from our library, be aware, however, that we fill ILL requests in a particular priority order. We are occasionally unable to fill public library requests depending on the number of requests we are managing from our Virginia VIVA consortium partners and other American Theological Library Association schools.
When will my book or article arrive?
Anywhere from 2 days to 3-4 weeks, depending on where it comes from. We request from the closest locations first, but you need to plan as far ahead as possible.
Where do I pick up and return ILL material?
Physical items (books, photocopies, etc.) will be held for you at the Circulation Desk of Morton Library in Richmond. Digital materials will be sent electronically. In either case, you will be notified by email regarding the readiness of you item.
Please return your physical items to staff at Morton Library in Richmond.
How long may I keep a book?
- Each lending library has its own loan period for physical items, but typically it is 3-6 weeks.
- A lending library determines if a book can be renewed. If a lending institution restricts a loan to NO RENEWALS, we must honor the their policies even if they do not support our patrons’ needs.
- Please contact Jay McNeal at 804-278-4317 to inquire about renewal possibilities of your physical item loan.
Are there overdue fines?
Yes, $1 per day will be charged to your library account. Items overdue 7 days or more will cause your library privileges to be suspended.
Are there other things I should know about borrowing through Interlibrary Loan?
- A student can have only five books borrowed from interibrary loan at one time.
- Some material (such as microfiche and microfilm) must be viewed in the Morton Library building. Other libraries can also request that their books not leave Morton Library as well. If that is the case, we will let you know.
- Whole issues or volumes of periodicals cannot be borrowed.
- We are only allowed to borrow five articles from one journal within the most recent five years of that journal’s publication. This is five cumulative articles and not five per patron. When we have reached that five article limit, we will pursue purchasing the article for your use.
- We strongly discourage patrons from borrowing TEXTBOOKS via ILL rather than purchasing them. Loan borrowing periods and shipping times make it unlikely that we can secure a book for you for an entire academic session.If you feel the Library needs more copies of a textbook for student use, please contact our Library Director.
ILL Request Form
Fill our the form below to request books and/or articles via interlibrary loan. One book title and one article can be submitted per form.